🎂 Adding Yearly Repetitive Events (Birthdays, Anniversaries, Traditional Events)

Method 1: Using Built-in Repeat Feature

For Standard Yearly Events (Annual):

  1. Create the task:

    Tap + button
Title: "John's Birthday 🎂" or "Wedding Anniversary 💍"
Time estimate: [30m] or [1h] (for preparation/celebration)

  2. Open task details (tap on the task)

  3. Set repeat schedule:

    • Tap “Repeat” section
    • Select “Yearly” or “Custom”

  4. Configure yearly repeat:

    Repeat Type: Yearly
Start Date: November 15, 2025 (actual birthday)
Time: 00:00 (midnight) or 08:00 AM (reminder time)

✅ Save

  5. The task will now appear:

    • Every year on November 15
    • Automatically created 365 days after completion
    • Continues indefinitely until you delete the repeat rule

Example Setup:

Task: "Mom's Birthday 🎂"
Repeat: Yearly
Date: March 15
Time: 9:00 AM (reminder 1 week before)
Notes: "Buy gift, send card, call in evening"
Project: Personal/Family
Tags: #birthday #family #important

Method 2: Custom Intervals (Every 3 Years, 5 Years, etc.)

For Multi-Year Events:

While Super Productivity’s native repeat function primarily supports standard intervals (daily, weekly, monthly, yearly), you can handle multi-year events using these workarounds:

Workaround A: Manual Future Scheduling

  1. Create the base task:

    Task: "Car Registration Renewal 🚗"
Date: November 4, 2025

  2. After completing, manually schedule next occurrence:

    • Complete the task ✓
    • Create new task: “Car Registration Renewal 🚗”
    • Schedule for: November 4, 2028 (3 years later)
    • Add note: “Renews every 3 years”

  3. Use task notes as template:

    Notes field:
"Renews every 3 years
Last renewed: 2025
Next due: 2028
Documents needed: License, insurance, proof of address"

Workaround B: Yearly Reminder with Skip Pattern

  1. Create yearly task:

    Task: "Professional Certification Renewal (Check if due) 🎓"
Repeat: Yearly
Date: January 1st

  2. Add note with tracking:

    Notes:
"Renews every 5 years
Last renewed: 2025
Next renewal: 2030

Just check and mark complete if not due yet.
When 2030 hits - take action!"

  3. Each year:

    • Check the note
    • If not due year → Mark complete immediately
    • If due year → Take action, then mark complete

Workaround C: Using Subtasks for Multi-Year Planning

Main Task: "Traditional Family Reunion 👨‍👩‍👧‍👦"
Repeat: Yearly (just for checking)

Subtasks:
⬜ Check if 5-year reunion due (every Jan 1)
⬜ [2025] - Not due, skip
⬜ [2030] - DUE! Start planning 6 months ahead
⬜ [2035] - DUE! 
⬜ [2040] - DUE!

Notes:
"Held every 5 years
Last: 2020
Next: 2025, 2030, 2035..."

📅 Advanced Birthday & Anniversary Setup

Best Practice Template:

Task Name Format: "[Person] Birthday 🎂 - [Age] years"
Example: "Sarah Birthday 🎂 - Turning 30"

Settings:
├─ Repeat: Yearly
├─ Date: Actual birthday
├─ Time: 08:00 AM (1 week before for reminder)
├─ Estimate: [30m] - [2h] (depending on celebration)
├─ Project: "Family & Friends"
├─ Tags: #birthday #important #personal
└─ Priority: High

Notes Template:
"Birthday: November 15
Born: 1995 (update age each year)
Gift ideas: [books, gadgets, experiences]
Favorite: [chocolate cake, Italian food]
Last year's gift: [record here]
This year's plan: [update annually]"

Subtasks:
⬜ Buy gift [2 weeks before] [1h]
⬜ Order cake [1 week before] [30m]
⬜ Send birthday card [3 days before] [15m]
⬜ Make restaurant reservation [1 week before] [15m]
⬜ Call/visit on the day [1h]

Setting Advance Reminders:

Since you can’t set “remind 1 week before” natively, use this method:

  1. Create TWO tasks:

    Task 1 - Reminder:

    "Reminder: Sarah's Birthday next week 📅"
Repeat: Yearly
Date: November 8 (1 week before)
Time: 9:00 AM
Notes: "Birthday is November 15 - start planning!"

    Task 2 - Actual Birthday:

    "Sarah's Birthday 🎂"
Repeat: Yearly
Date: November 15
Time: 9:00 AM
Notes: [full details as above]

🎊 Traditional Events Setup Examples

Example 1: Chinese New Year (Lunar Calendar)

Task: "Chinese New Year Preparation 🧧"
Repeat: Yearly
Date: Late January/Early February (varies)

Notes:
"Lunar calendar - dates change yearly:
2025: January 29
2026: February 17
2027: February 6
2028: January 26

Manually adjust date each year after completion!"

Subtasks:
⬜ Clean house thoroughly [2h]
⬜ Buy decorations [1h]
⬜ Prepare reunion dinner [3h]
⬜ Red envelopes (hongbao) [30m]

Handling Variable Dates:

  • Create yearly repeat
  • After completing each year, edit next year’s date
  • Or use Google Calendar integration and import

Example 2: Religious Observances

Task: "Ramadan Preparation 🌙"
Repeat: Yearly
Date: Approximate (shifts ~11 days earlier each year)

Notes:
"Islamic calendar - shifts yearly:
2025: Feb 28 - Mar 30
2026: Feb 17 - Mar 19
2027: Feb 6 - Mar 8

Update date manually each year based on moon sighting."

Subtasks:
⬜ Stock pantry [2h]
⬜ Plan iftar meals [1h]
⬜ Charity donations [30m]
⬜ Prayer schedule adjustment [15m]

Example 3: National Holidays

Task: "Independence Day Celebration 🎆"
Repeat: Yearly
Date: July 4 (fixed)
Time: 12:00 PM

Project: "Personal"
Tags: #holiday #family #tradition

Subtasks:
⬜ Buy fireworks [1h] - [Schedule: June 25]
⬜ Plan BBQ menu [30m] - [Schedule: June 28]
⬜ Invite friends [15m] - [Schedule: June 20]
⬜ Shop for decorations [1h] - [Schedule: July 1]

🔥 UNDERRATED FEATURES (Hidden Gems!)

1. ⚡ Quick Add with Smart Parsing

Most people don’t know: You can add tasks with time estimates in ONE LINE!

Type in task field:
"Write report [2h] #urgent tomorrow"

Results in:
✅ Task: "Write report"
✅ Estimate: 2 hours
✅ Tag: #urgent
✅ Scheduled: Tomorrow

Advanced parsing examples:

"Call client [30m] @office #important"
→ Task: Call client
→ Time: 30min
→ Context: @office
→ Tag: #important

"Review code [1h30m] Friday"
→ Task: Review code
→ Time: 1h 30min
→ Scheduled: This Friday

2. 🔗 Task Links & Dependencies

Hidden feature: Create task relationships!

How to use:

  1. Open task details
  2. In notes field, type: #TaskID or paste task link
  3. Creates clickable link to related task

Example:

Task A: "Design mockup"
Task B: "Implement design"

In Task B notes:
"Depends on: #Task_abc123 (Design mockup)
Don't start until mockup is approved!"

Pro tip: Use for project dependencies

📋 Project: Website Redesign

Task 1: "Wireframes [4h]" 
↓
Task 2: "Design mockup [6h]" - Notes: "After #Task1"
↓
Task 3: "Development [20h]" - Notes: "After #Task2"
↓
Task 4: "Testing [4h]" - Notes: "After #Task3"

3. 📸 Attachment Support (Hugely Underrated!)

What people miss: You can attach files, images, and URLs directly to tasks!

How to add attachments:

  1. Open task details
  2. Scroll to “Attachments” section
  3. Options:
    • 📎 Upload file from phone
    • 🔗 Add URL link
    • 📷 Take photo directly
    • 🎤 Record voice note (on some versions)

Use cases:

Task: "Submit expense report"
Attachments:
- Receipt photos (3)
- Expense spreadsheet
- Company policy PDF

Task: "Client presentation"
Attachments:
- Presentation slides
- Client logo files
- Meeting notes doc
- Reference links

Pro tip for reference material:

Task: "Study Chapter 5 - Biology"
Attachments:
- Textbook PDF
- Professor's lecture slides
- YouTube video link
- Practice quiz link

4. 🎯 Work Context Templates

Underrated feature: Create “project templates” with pre-configured tasks!

How to create template:

  1. Create a project: “📋 Template: Client Onboarding”
  2. Add all standard tasks: 
    ⬜ Initial call [30m]
⬜ Send welcome email [15m]
⬜ Create project folder [10m]
⬜ Schedule kickoff meeting [15m]
⬜ Prepare contract [1h]
⬜ Setup tracking tools [30m]
  3. Never complete these tasks!

Using template:

  1. When new client comes: Create new project “Client: ABC Corp”
  2. Manually copy tasks from template project
  3. Customize dates and details

Template ideas:

📋 Template: Blog Post Production
📋 Template: Monthly Review Process
📋 Template: Morning Routine
📋 Template: Weekly Planning
📋 Template: Project Launch Checklist

5. ⏰ Break Type Tracking (Sleep Tracking!)

Secret feature: Track different break types including SLEEP!

How to use:

  1. Tap “Break” button in top bar
  2. Choose break type:
    • Coffee Break ☕
    • Lunch Break 🍽️
    • Short Break 🚶
    • Sleep 😴 ← Most people miss this!

Use for sleep tracking:

Before bed:
- Tap "Break" button
- Select "Sleep 😴"
- Go to sleep

Morning:
- Open app
- Tap "End Break"
- Sleep duration automatically logged!

View sleep stats:

  • Stats → Break time analysis
  • See total sleep per day/week
  • Compare productive hours vs rest

Pro tip - Track all life activities:

Work time: Tracked via tasks
Break time: Coffee, walking
Meal time: Lunch, dinner breaks
Sleep time: 8-hour sleep tracking
Exercise: Create "Gym [1h]" task
Learning: Tracked tasks in Learning project

= Complete life time audit!

6. 📊 Idle Time Detection

Hidden automation: App detects when you’re away!

How it works:

  1. Start a task timer
  2. Leave app / lock phone
  3. Come back 30+ minutes later
  4. App prompts: “You were away. Log idle time?”

Options:

  • Add as break time
  • Add to task time (if you worked offline)
  • Discard idle time

Use case:

Scenario: Working on "Write report"
- Start timer: 2:00 PM
- Get interrupted, step away
- Return to phone: 3:30 PM

Prompt appears:
"1h 30m idle time detected
What were you doing?"

Options:
→ "Was on break" (logs as break)
→ "Still working" (adds to task)
→ "Discard" (removes time)

7. 🌐 Offline Mode Excellence

Underrated strength: Full functionality offline!

What works offline:

  • ✅ Add tasks
  • ✅ Track time
  • ✅ Complete tasks
  • ✅ Edit details
  • ✅ View statistics
  • ✅ Everything except sync!

Perfect for:

✈️ Airplane mode productivity
🏕️ Camping trips
🚆 Commute in tunnels
📵 Digital detox days

When back online:

  • Automatic sync
  • No data loss
  • All changes preserved

8. 🔍 Advanced Search with Operators

Power user feature: Search with filters!

Search syntax:

#tag          → Find tasks with specific tag
@project      → Find tasks in project
:today        → Today's tasks
:tomorrow     → Tomorrow's tasks
:scheduled    → All scheduled tasks
:unscheduled  → Tasks without dates

Combined searches:

#urgent :today        → Urgent tasks due today
#client @work         → Client tasks in work project
:unscheduled #bug     → Unscheduled bug tasks

Pro tip - Save frequent searches: Use consistent tag naming for quick filters:

#p1    → Priority 1 (highest)
#p2    → Priority 2
#p3    → Priority 3

Search: "#p1 :today" → Today's highest priority

9. 📤 Export & Analysis

Underrated for freelancers: Export time data for invoicing!

How to export:

  1. Settings → Export/Import
  2. Choose format:
    • JSON (complete data)
    • CSV (for spreadsheets)
  3. Select date range
  4. Export by project

Use for billing:

Monthly invoice preparation:
1. Export "Client A" project data
2. Filter tasks by date range
3. Calculate: Tasks × Time × Rate
4. Generate invoice

Example:
Design work: 15h @ $100/hr = $1,500
Development: 20h @ $150/hr = $3,000
Meetings: 5h @ $100/hr = $500
Total: $5,000

Analytics in spreadsheet:

  • Import CSV to Google Sheets/Excel
  • Create pivot tables
  • Visualize productivity trends
  • Track estimate accuracy over time

10. 🔔 Smart Notification System

Underrated customization: Control every notification type!

Settings → Notifications → Configure:

Task Reminders:
✅ Scheduled task due (15 min before)
✅ Overdue task (on the hour)
✅ Daily summary (end of day)

Time Tracking:
✅ Pomodoro finished
✅ Break reminder
✅ Idle time detected
❌ Task started (disable to reduce noise)

Sync Status:
✅ Sync completed
❌ Sync failed only

Pro setup for focus:

During work hours (9-5):
✅ Enable all task notifications
❌ Disable break reminders (use timer instead)

Evening (5-10 PM):
✅ Daily summary only
❌ Disable task reminders

Night (10 PM-8 AM):
❌ Disable all notifications

11. 📱 Widget Functionality (Android)

Most underrated: Home screen widgets!

Available widgets:

  1. Quick Add Widget

    • Add task without opening app
    • Shows in notification shade

  2. Current Task Widget

    • See running timer on home screen
    • Quick start/stop

  3. Today’s Tasks Widget

    • List view of scheduled tasks
    • Check off directly from widget

Setup:

  1. Long press home screen
  2. Select “Widgets”
  3. Find “Super Productivity”
  4. Drag to home screen
  5. Resize as needed

12. 🎨 Theme Customization

Hidden personalization: Custom theme colors!

Settings → Appearance:

  • Choose accent colors
  • Custom project colors
  • Font size adjustment
  • Compact/comfortable view

Pro tip for project differentiation:

Work project: Red theme
Personal: Blue theme
Learning: Green theme
Side business: Purple theme

Quick visual recognition!

13. ⚙️ Backup Automation

Critical underrated feature: Auto-backup settings!

Setup automatic backups:

  1. Settings → Sync
  2. Choose cloud provider
  3. Enable “Auto-backup”
  4. Set frequency: Daily/Weekly
  5. Keep backup versions: 7 days

Manual backup schedule:

Every Friday:
1. Export complete data
2. Save to external storage
3. Upload to multiple cloud services
4. Keep 3 months of backups

🎯 Power User Combinations

Combo 1: GTD + Time Blocking

Morning:
1. Review inbox project (GTD)
2. Process to appropriate projects
3. Time block today's top 3 tasks
4. Track time with Pomodoro
5. Evening review

Projects structure:
📁 Inbox (unsorted)
📁 Next Actions (time-blocked)
📁 Waiting For
📁 Someday/Maybe
📁 Projects (active)

Combo 2: Birthday Management System

Create project: "🎂 Birthdays & Events"

Add all birthdays with yearly repeat:
⬜ Mom - March 15 [yearly]
⬜ Dad - July 22 [yearly]
⬜ Sister - October 8 [yearly]
⬜ Best friend - November 3 [yearly]

Each with subtasks:
└─ Reminder 2 weeks before [yearly]
└─ Buy gift [1 week before]
└─ Send card [3 days before]
└─ Call/celebrate [on the day]

Notes: Gift ideas, preferences, past gifts
Attachments: Photos from last celebration

Combo 3: Life Operating System

📁 Daily Rituals (recurring tasks)
  ⬜ Morning routine [30m] - Daily 6:00 AM
  ⬜ Review goals [15m] - Daily 8:00 AM
  ⬜ Evening review [15m] - Daily 9:00 PM
  ⬜ Gratitude journal [10m] - Daily 10:00 PM

📁 Weekly Rituals (recurring)
  ⬜ Weekly planning [1h] - Sunday 8:00 PM
  ⬜ Meal prep [2h] - Sunday 2:00 PM
  ⬜ Review finances [30m] - Friday 6:00 PM

📁 Monthly Rituals (recurring)
  ⬜ Budget review [1h] - 1st of month
  ⬜ Goal review [1h] - Last Sunday
  ⬜ Backup all data [30m] - Last Friday

📁 Yearly Rituals (recurring)
  ⬜ Annual goal setting [3h] - Jan 1
  ⬜ Birthday [varies] - [your birthday]
  ⬜ Tax preparation [5h] - March 1

🚀 Ultimate Pro Tips

Tip 1: The “2-Minute Rule” Integration

Create project: "⚡ Quick Wins"
Add filter tag: #2min

When task takes < 2 minutes:
- Add tag #2min
- Do immediately
- Or batch in "Quick wins" session

Tip 2: Energy-Based Scheduling

Morning (High Energy):
- Deep work tasks
- Creative tasks
- Complex problems

Afternoon (Medium Energy):
- Meetings
- Collaboration
- Communication

Evening (Low Energy):
- Admin tasks
- Planning
- Email processing

Tag tasks with: #high-energy #medium-energy #low-energy
Schedule accordingly!

Tip 3: The “Waiting For” System

Create project: "⏳ Waiting For"

Add tasks for:
⬜ Waiting for John's feedback [??]
⬜ Waiting for client approval [??]
⬜ Waiting for package delivery [??]

Check daily, convert to action when unblocked!

📝 Summary: Most Underrated Features

  1. Smart Quick Add - Add tasks with time/tags in one line
  2. Task Attachments - Add files, photos, links to tasks
  3. Sleep Tracking - Use break feature to track sleep
  4. Idle Detection - Automatic time gap handling
  5. Offline Mode - Full functionality without internet
  6. Advanced Search - Filter with operators
  7. Export for Billing - Perfect for freelancers
  8. Home Widgets - Quick access from home screen
  9. Custom Themes - Visual project differentiation
  10. Auto-backup - Never lose data

For yearly events, use the yearly repeat feature and manually adjust for non-Gregorian calendar events. The app is incredibly powerful once you discover these hidden features!