📱 Super Productivity for Android - Complete Guide (2025)

Table of Contents

  1. What is Super Productivity?
  2. Key Features
  3. Getting Started
  4. Daily Essential Commands & Actions
  5. Task Management
  6. Time Tracking
  7. Project Management
  8. Integrations
  9. Daily Workflow Examples
  10. Pro Tips & Best Practices

What is Super Productivity?

Super Productivity is a free, open-source advanced todo list app with integrated time tracking and Jira/GitHub/GitLab integration. It’s designed to help you organize your tasks, track your time, and boost productivity.

Official Repository: https://github.com/johannesjo/super-productivity
License: MIT (Free & Open Source)
Platforms: Android, iOS, Windows, Mac, Linux, Web

Key Features

✅ Task Management - Create, organize, and prioritize tasks
⏱️ Time Tracking - Built-in Pomodoro timer and time tracking
🔄 Sync - Sync across devices (Dropbox, Google Drive, WebDAV)
🎯 Focus Mode - Distraction-free work environment
📊 Statistics - Track your productivity over time
🔗 Integrations - Jira, GitHub, GitLab, Gitea, Redmine, Caldav
🌙 Offline Support - Works completely offline
🎨 Customizable - Themes, settings, and workflows

Getting Started

First Launch Setup

  1. Open Super Productivity on your Android phone
  2. Choose sync method (optional):
    • Local only (no sync)
    • Dropbox
    • Google Drive
    • WebDAV
  3. Create your first project (e.g., “Personal”, “Work”, “Fitness”)
  4. Set your work schedule in Settings → Work View

Daily Essential Commands & Actions

🎯 Core Daily Actions

Action How to Access Description
Add New Task Tap + button (bottom right) Create a new task quickly
Start Task Tap ▶️ play icon on task Begin time tracking for task
Pause Task Tap ⏸️ pause icon Pause current timer
Complete Task Tap ✓ checkbox Mark task as done
Schedule Task Long press task → Schedule Set task for specific date
Add Subtask Open task → Tap “Add Subtask” Break down complex tasks
Set Estimate Open task → Time estimate field Estimate task duration
Quick Add Note Swipe left on task → Notes Add quick context to tasks
Open Today View Tap calendar icon See today’s scheduled tasks
Start Break Tap break button (top bar) Take a tracked break
Switch Project Tap project name (top) Change active project

📋 Task Creation Quick Commands

Adding a task with estimates:
Task Name [30m] - Creates task with 30min estimate
Task Name [2h] - Creates task with 2-hour estimate
Task Name [1h30m] - Creates task with 1.5-hour estimate

⏰ Time Management Commands

Command Location Purpose
Start Work Session Main screen → Play button Begin focused work period
Configure Pomodoro Settings → Pomodoro Set 25min work / 5min break
View Time Tracking Stats icon → Time Tracking See time spent per task/project
Add Manual Time Task → Add time manually Log time worked offline
Today’s Total Time Top bar shows total Quick view of work time today

Task Management

Creating and Organizing Tasks

Basic Task Creation

  1. Tap the + button (floating action button)
  2. Enter task title
  3. (Optional) Add estimate: Task name [1h30m]
  4. Tap Save or press Enter

Example:

Write project proposal [2h]
Review marketing materials [45m]
Client call with John [30m]

Task Properties

Access task details by tapping on any task:

  • Title - Main task description
  • Notes - Detailed information, links, context
  • Time Estimate - How long you expect it to take
  • Time Spent - Actual tracked time
  • Tags - Categorize tasks (e.g., #urgent, #email)
  • Priority - Low, Medium, High
  • Due Date - Deadline for completion
  • Repeat - Daily, weekly, monthly recurring tasks
  • Attachments - Add files or links

Task Actions (Swipe Gestures)

  • Swipe Right → Quick actions menu
  • Swipe Left → Delete task
  • Long Press → Advanced options

Organizing with Projects

Creating Projects:

  1. Tap hamburger menu (☰) → Projects
  2. Tap + New Project
  3. Name your project (e.g., “Work Q1 2025”, “Home Renovation”)
  4. Choose theme color
  5. Configure project settings

Switching Between Projects:

  • Tap project name at top of screen
  • Select from dropdown list

Example Project Structure:

📁 Work
  - Client Project A
  - Internal Tasks
  - Meetings

📁 Personal
  - Health & Fitness
  - Learning
  - Household

📁 Side Business
  - Development
  - Marketing
  - Admin

Time Tracking

Starting and Stopping Time

Quick Time Tracking

  1. Start timer → Tap ▶️ on any task
  2. Current task shows in top bar with running timer
  3. Pause → Tap ⏸️ button
  4. Resume → Tap ▶️ again
  5. Complete → Tap ✓ checkbox

Pomodoro Technique

Setup:

  1. Go to Settings → Pomodoro
  2. Set work duration (default: 25 minutes)
  3. Set short break (default: 5 minutes)
  4. Set long break (default: 15 minutes)
  5. Enable sound notifications

Using Pomodoro:

  1. Start a task with ▶️
  2. Work until timer rings (25 min)
  3. Take break when prompted (5 min)
  4. Repeat 4 times, then take long break (15 min)

Manual Time Entry

When you forgot to track time:

  1. Open task details
  2. Tap “Add time manually”
  3. Enter hours and minutes
  4. Add note (optional): “Worked offline”
  5. Save

Example:

Worked on database optimization
Manually added: 2h 15m
Note: "Morning session, forgot to start timer"

Project Management

Daily Planning Workflow

Morning Setup (5 minutes)

  1. Open “Today” view (calendar icon)
  2. Review scheduled tasks
  3. Add new urgent tasks
  4. Estimate time for each task
  5. Reorder by priority (drag and drop)

During the Day

  1. Work through tasks top to bottom
  2. Track time for each task
  3. Check off completed tasks
  4. Adjust estimates if needed
  5. Take scheduled breaks

Evening Review (5 minutes)

  1. Complete remaining tasks or reschedule
  2. Review Statistics (Stats icon)
  3. Plan tomorrow - schedule 3-5 key tasks
  4. Add notes on accomplishments

Scheduling Tasks

Schedule for Today:

  1. Long press task
  2. Select “Schedule for today”
  3. Task moves to Today view

Schedule for Specific Date:

  1. Open task details
  2. Tap “Schedule”
  3. Select date from calendar
  4. Task appears on that date

Recurring Tasks:

  1. Open task details
  2. Tap “Repeat”
  3. Choose frequency:
    • Daily (every day at specific time)
    • Weekly (specific days)
    • Monthly (specific date)
  4. Set start date and time
  5. Save

Examples:

✅ Daily standup meeting [15m] - Repeat: Mon-Fri at 9:00 AM
✅ Review weekly goals [30m] - Repeat: Every Monday at 8:00 AM
✅ Backup files [10m] - Repeat: Every Friday at 5:00 PM
✅ Gym workout [1h] - Repeat: Mon, Wed, Fri at 6:00 PM

Integrations

Connecting External Services

Super Productivity integrates with popular project management and code hosting platforms to import issues/tickets as tasks.

GitHub Integration

Setup:

  1. Settings → Integrations → GitHub
  2. Generate Personal Access Token:
    • Go to GitHub.com → Settings → Developer Settings
    • Personal Access Tokens → Generate new token
    • Select scopes: repo, read:user
  3. Paste token in Super Productivity
  4. Select repositories to track

Usage:

  • GitHub issues automatically sync as tasks
  • Update issue status from app
  • Time tracking syncs to issue comments

Example Workflow:

1. GitHub issue #42 "Fix login bug" appears as task
2. Start timer on task in Super Productivity
3. Complete work and mark done
4. Issue status updates on GitHub
5. Time logged in issue comments

Jira Integration

Setup:

  1. Settings → Integrations → Jira
  2. Enter Jira URL (e.g., yourcompany.atlassian.net)
  3. Enter Email and API Token
  4. Select Projects to sync

Features:

  • Import Jira tickets as tasks
  • Update ticket status
  • Track time against tickets
  • Log work to Jira

GitLab Integration

Setup:

  1. Settings → Integrations → GitLab
  2. Enter GitLab URL
  3. Generate Personal Access Token
  4. Paste token and select projects

Sync Configuration

Cloud Sync Options:

Dropbox Sync

  1. Settings → Sync → Dropbox
  2. Authorize Super Productivity
  3. Choose sync folder
  4. Enable Auto-sync

Google Drive Sync

  1. Settings → Sync → Google Drive
  2. Sign in with Google account
  3. Select sync file location
  4. Enable Auto-sync

WebDAV Sync (Nextcloud, ownCloud)

  1. Settings → Sync → WebDAV
  2. Enter Server URL
  3. Enter Username and Password
  4. Test connection
  5. Enable sync

Sync Best Practices:

  • ✅ Sync before ending work day
  • ✅ Enable auto-sync for seamless experience
  • ✅ Use same sync method across all devices
  • ⚠️ Don’t edit on multiple devices simultaneously

Daily Workflow Examples

Example 1: Software Developer’s Day

Morning (8:00 AM):

1. Open Super Productivity
2. Review "Today" view
3. Add tasks from GitHub issues:
   - Fix login bug [2h] #github #urgent
   - Review pull request #45 [30m] #github
   - Update documentation [1h] #documentation

4. Start first task: "Fix login bug"
   - Tap ▶️ to start timer
   - Work in Pomodoro mode (25min focus)

Mid-day (12:30 PM):

1. Complete "Fix login bug" ✓
2. Check time spent: 2h 15m
3. Add lunch break (tap break button)
4. After lunch: Start "Review pull request"

Afternoon (2:00 PM):

1. New urgent task comes in
2. Add: "Critical production issue [??]"
3. Start immediately
4. Track time until resolved
5. Update estimate based on actual time

Evening (5:30 PM):

1. Complete remaining tasks or reschedule
2. Review stats:
   - Total productive time: 6h 45m
   - Tasks completed: 4
   - Time per project: Work (6h), Learning (45m)
3. Plan tomorrow: Schedule 3 key tasks
4. Sync data to cloud

Example 2: Freelancer’s Workflow

Project-Based Time Tracking:

📁 Client A - Website Redesign
  ✅ Design homepage mockup [3h] ⏱️ 3h 15m
  ✅ Client feedback call [30m] ⏱️ 45m
  ⬜ Implement responsive layout [4h]
  ⬜ Add contact form [2h]

📁 Client B - Mobile App
  ✅ Bug fixes [2h] ⏱️ 2h 30m
  ⬜ Feature: Push notifications [5h]
  ⬜ Testing [2h]

📁 Admin
  ✅ Invoice Client A [30m] ⏱️ 20m
  ⬜ Update portfolio [1h]

Weekly Review:

  1. Stats → Filter by project
  2. Export time logs for invoicing
  3. Review time estimates vs actual
  4. Adjust rates or estimates

Example 3: Student’s Study Plan

Daily Study Routine:

Monday - Computer Science
⬜ Watch lecture videos [1h] #cs101
⬜ Complete assignment 1 [2h] #cs101 #urgent
⬜ Read chapter 5 [45m] #textbook
⬜ Practice coding problems [1h] #leetcode

Pomodoro Schedule:
9:00 - Study session 1 (25min) + break (5min)
10:00 - Study session 2 (25min) + break (5min)
11:00 - Study session 3 (25min) + break (5min)
12:00 - Study session 4 (25min) + LONG break (15min)

Recurring Weekly Tasks:

⬜ Monday 10:00 AM - Attend CS lecture [1h] [Repeat: Weekly]
⬜ Wednesday 2:00 PM - Study group [2h] [Repeat: Weekly]
⬜ Friday 4:00 PM - Submit assignments [30m] [Repeat: Weekly]
⬜ Sunday 7:00 PM - Weekly review & planning [30m] [Repeat: Weekly]

Example 4: Content Creator

Content Production Pipeline:

📁 YouTube Channel
  ⬜ Research video topic [1h]
  ⬜ Write script [2h]
  ⬜ Record footage [3h]
  ⬜ Edit video [4h]
  ⬜ Create thumbnail [30m]
  ⬜ Upload and optimize [45m]

📁 Blog
  ⬜ Write article draft [2h]
  ⬜ Edit and proofread [1h]
  ⬜ Create graphics [1h]
  ⬜ Publish and promote [30m]

📁 Social Media
  ⬜ Create 5 Instagram posts [1h] #social
  ⬜ Schedule tweets for week [30m] #social
  ⬜ Respond to comments [30m] #daily

Tracking Content Performance:

  • Use notes to record analytics
  • Tag content types: #video #blog #social
  • Review time spent per content type
  • Optimize workflow based on ROI

Pro Tips & Best Practices

🎯 Productivity Hacks

1. Time Blocking

Morning Block (8-10 AM): Deep work on critical task
- No email, no Slack
- Single task focus
- Pomodoro mode ON

Mid-day Block (10 AM-12 PM): Meetings & communication
- Calls, emails, messages
- Quick tasks
- Team collaboration

Afternoon Block (2-4 PM): Implementation work
- Continue morning task or new task
- Pomodoro mode
- Track all time

Evening Block (4-5 PM): Wrap up & planning
- Complete small tasks
- Review day
- Plan tomorrow

2. The 3-Task Rule

Every morning, schedule ONLY 3 important tasks:

Today's Top 3:
1. [CRITICAL] Complete project proposal [3h]
2. [IMPORTANT] Review team PRs [1h]
3. [PROGRESS] Work on side project [2h]

Everything else is bonus.

3. Task Batching

Group similar tasks together:

📧 Email Batch [30m]
  - Respond to client emails
  - Clear inbox to zero
  - Schedule follow-ups

📞 Calls Batch [1h]
  - Client call 1
  - Client call 2
  - Team sync

🐛 Bug Fix Batch [2h]
  - Fix bug #12
  - Fix bug #15
  - Fix bug #18

4. Weekly Review System

Friday End-of-Week (30 min):

  1. Complete all pending tasks
  2. Go to Stats → View week summary
  3. Note accomplishments:
    • Tasks completed: ___
    • Hours worked: ___
    • Projects advanced: ___
  4. Archive completed projects
  5. Clear backlog of old tasks

Sunday Planning (30 min):

  1. Create project for new week: “Week of [Date]”
  2. Schedule key tasks for each day
  3. Set weekly goals (3-5 major outcomes)
  4. Prepare Monday’s 3 critical tasks
  5. Review recurring tasks

⚡ Advanced Features

Custom Tags System

Priority tags:
#urgent - Must do today
#important - This week
#someday - Backlog

Context tags:
#deep-work - Requires focus
#quick-win - Under 15 minutes
#waiting - Blocked by someone else

Energy tags:
#high-energy - Morning tasks
#low-energy - Afternoon tasks
#creative - When feeling inspired

Using tags:

  1. Add tag in task notes or title
  2. Search by tag: Type tag in search
  3. Filter view by tag
  4. See all tasks with specific tag

Keyboard Shortcuts (Desktop sync users)

When syncing with desktop app:

Ctrl/Cmd + N - New task
Ctrl/Cmd + Enter - Quick add task
Space - Start/stop timer
D - Mark task done
E - Edit task
S - Schedule task
T - Add tag

Time Estimate Accuracy

Track and improve estimates:

Task: "Build user dashboard"
Estimate: [4h]
Actual: 6h 30m
Ratio: 1.625x

Learning: UI tasks take ~1.6x my estimates
Next time: Multiply UI estimates by 1.5

Break Optimization

📊 Track break effectiveness:
- Short breaks (5m): After each Pomodoro
- Medium breaks (15m): After 4 Pomodoros
- Long breaks (30m): After 3 hours continuous work

📝 Use break time for:
- Stretch and move
- Hydration
- Eye rest (away from screens)
- Brief mindfulness

🔧 Settings Optimization

Recommended Settings for Maximum Productivity:

  1. Work View Settings

    • Show time estimates: ON
    • Show time spent: ON
    • Auto-start next task: OFF (manual control better)
    • Enable Pomodoro: ON

  2. Notification Settings

    • Pomodoro end notification: ON
    • Break reminder: ON
    • Task reminder: ON (for scheduled tasks)
    • Daily summary: ON (evening)

  3. Sync Settings

    • Auto-sync interval: 15 minutes
    • Sync on app close: ON
    • Sync on app open: ON

  4. Theme Settings

    • Use dark mode for evening work
    • Minimal distractions theme
    • Disable animations if phone is slow

📊 Tracking & Analytics

What to Monitor Weekly:

  1. Time Distribution

    • Stats → Time per project
    • Goal: 80% on important projects
    • Identify time wasters

  2. Task Completion Rate

    • Tasks planned vs. completed
    • Goal: Complete 90% of scheduled tasks
    • Adjust planning if too many/few

  3. Estimate Accuracy

    • Compare estimates vs actual time
    • Goal: Within 20% accuracy
    • Improve over time

  4. Work Patterns

    • Best productive hours
    • Task types by time of day
    • Energy levels correlation

Export Data:

  1. Settings → Export/Import
  2. Export all data as JSON
  3. Analyze in spreadsheet if needed
  4. Backup important data

🚀 Advanced Workflows

GTD (Getting Things Done) Method

Inbox (Unsorted tasks)
  ↓
Process (What is it?)
  ↓
├─ Takes < 2 min? → DO IT NOW
├─ Needs specific date? → SCHEDULE
├─ Delegate? → Add to "Waiting" project
├─ Reference? → Add to notes
└─ Actionable task → Add to appropriate project

Projects:
📁 Next Actions (tasks to do soon)
📁 Waiting For (blocked tasks)
📁 Someday Maybe (ideas for future)
📁 Projects (active projects)

Eisenhower Matrix

Create 4 projects:

📁 Urgent & Important (Do First)
  - Crises
  - Deadlines
  - Emergencies

📁 Not Urgent but Important (Schedule)
  - Planning
  - Learning
  - Relationship building

📁 Urgent but Not Important (Delegate)
  - Interruptions
  - Some emails
  - Some calls

📁 Not Urgent & Not Important (Eliminate)
  - Time wasters
  - Busy work
  - Some social media

Troubleshooting Common Issues

App Issues

Sync not working:

  1. Check internet connection
  2. Settings → Sync → Manual sync
  3. Verify cloud service credentials
  4. Check storage space in cloud account

Timer not tracking:

  1. Check battery optimization settings
  2. Allow app to run in background
  3. Disable power saving mode for app
  4. Check notification permissions

Tasks not showing:

  1. Verify correct project selected
  2. Check if tasks are scheduled for different date
  3. Clear app cache (Settings → Apps → Super Productivity → Clear Cache)
  4. Restart app

Data loss concerns:

  1. Regular manual exports (weekly)
  2. Enable cloud sync for automatic backup
  3. Export before major updates
  4. Keep multiple backup copies

Quick Reference Card

Essential Daily Checklist

Morning (5 min):

  • Open app and sync
  • Review Today view
  • Select 3 critical tasks
  • Add time estimates
  • Order by priority

During Work:

  • Start timer for each task
  • Take Pomodoro breaks
  • Mark tasks complete
  • Add new tasks as they come

Evening (5 min):

  • Complete or reschedule remaining tasks
  • Review time stats
  • Schedule tomorrow’s tasks
  • Sync data

Most Used Actions Quick List

➕ Add Task          = Tap + button
▶️ Start Timer      = Tap play icon on task
⏸️ Pause Timer      = Tap pause icon
✅ Complete Task    = Tap checkbox
📅 Schedule Task    = Long press → Schedule
📝 Add Notes        = Tap task → Notes section
🔄 Switch Project   = Tap project name at top
🎯 Today View       = Tap calendar icon
📊 View Stats       = Tap statistics icon
⚙️ Settings         = Hamburger menu → Settings

Additional Resources

Community

  • Join GitHub Discussions for tips and help
  • Share your workflows
  • Request features
  • Report bugs with details

Contributing

Super Productivity is open source! Contribute by:

  • Reporting bugs
  • Suggesting features
  • Translating the app
  • Writing documentation
  • Contributing code

Final Tips for Success

  1. Start Simple: Don’t configure everything at once. Start with basic task management and add features gradually.

  2. Be Consistent: Use the app daily for at least 2 weeks to form the habit.

  3. Review Regularly: Weekly reviews help you stay on track and improve your workflow.

  4. Customize: Adjust settings, projects, and workflows to match your personal style.

  5. Track Everything: The more you track, the better insights you’ll gain about your productivity.

  6. Don’t Overthink: Sometimes the best system is the one you actually use. Keep it simple.

  7. Backup Regularly: Export your data or enable cloud sync to prevent data loss.

Version Information

Guide Created: November 2025
Super Productivity Version: Latest stable release
Platform: Android
Last Updated: November 2025

Happy Productivity! 🚀

Remember: The best productivity system is the one you’ll actually use. Start small, stay consistent, and adjust as you learn what works for you.

How to Use This Guide

For Beginners (Week 1):

  1. Read “Getting Started” section
  2. Practice “Daily Essential Commands”
  3. Create your first project
  4. Add 3-5 tasks daily
  5. Use basic time tracking

For Intermediate Users (Week 2-4):

  1. Set up Pomodoro technique
  2. Configure cloud sync
  3. Create multiple projects
  4. Use tags for organization
  5. Try recurring tasks

For Advanced Users (Month 2+):

  1. Set up integrations (GitHub/Jira)
  2. Implement GTD or Eisenhower Matrix
  3. Customize with tags and workflows
  4. Analyze productivity stats
  5. Optimize based on data

Example Daily Use Case (Complete Walkthrough)

Scenario: You’re a marketing manager starting your workday.

8:00 AM - Morning Setup (5 minutes)

  1. Open Super Productivity on your phone

  2. App syncs automatically from last night

  3. Tap “Today” icon (calendar) to see scheduled tasks:

    ⬜ Team standup meeting [15m] - 9:00 AM
⬜ Review social media analytics [1h]
⬜ Write blog post draft [2h]
⬜ Client call - ABC Corp [30m] - 2:00 PM

  4. Add new urgent task that came via email:

    • Tap + button
    • Type: Review campaign budget [45m] #urgent
    • Task appears in list

  5. Reorder tasks by priority (drag and drop):

    1. Review campaign budget [45m] #urgent
2. Team standup meeting [15m] - 9:00 AM
3. Write blog post draft [2h]
4. Review social media analytics [1h]
5. Client call - ABC Corp [30m] - 2:00 PM

8:05 AM - Start Working

  1. Start first task: “Review campaign budget”

    • Tap ▶️ play icon next to the task
    • Timer starts in top bar: ⏱️ Review campaign budget - 00:00
    • Focus on the work

  2. Top bar shows:

    📊 Marketing Project | ⏱️ 15:42 | Review campaign budget

    (Project name | Time running | Current task)

8:50 AM - Complete First Task

  1. Finish reviewing budget (45 minutes)
  2. Mark complete:
    • Tap ✓ checkbox next to task
    • Task moves to completed section
    • Final time logged: 45m (matched estimate!)

9:00 AM - Meeting (Quick Switch)

  1. Start meeting task:

    • Tap ▶️ on “Team standup meeting”
    • Join your virtual/physical meeting
    • Timer automatically tracks time

  2. During meeting:

    • App runs in background
    • Timer continues
    • You can check by opening notification

  3. Meeting ends (9:15 AM):

    • Tap ✓ checkbox to complete
    • Time logged: 15m

9:15 AM - Deep Work Session

  1. Start “Write blog post draft”

    • Tap ▶️ play icon
    • Notice: This is a 2-hour task

  2. Enable Pomodoro mode:

    • Settings → Pomodoro (if not already on)
    • Work in 25-minute focused intervals

  3. Work pattern:

    9:15 - 9:40: Work session 1 (25 min) - Focus
9:40 - 9:45: Short break (5 min) - Stretch
9:45 - 10:10: Work session 2 (25 min) - Focus
10:10 - 10:15: Short break (5 min) - Coffee
10:15 - 10:40: Work session 3 (25 min) - Focus
10:40 - 10:45: Short break (5 min) - Walk
10:45 - 11:10: Work session 4 (25 min) - Focus
11:10 - 11:25: Long break (15 min) - Lunch prep

  4. App notifications:

    • “🔔 Pomodoro finished! Take a 5-minute break”
    • “🔔 Break over! Ready for next session?”

11:25 AM - Blog Post Complete

  1. Mark task done:

    • Tap ✓ checkbox
    • Actual time: 2h 10m (estimate was 2h - pretty close!)

  2. Quick note before completing:

    • Tap task to open details
    • Add note: “Drafted 1200 words. Needs review tomorrow.”
    • Tap Save
    • Now mark complete with ✓

11:30 AM - Lunch Break

  1. Tap “Break” button in top bar
  2. Select break type: “Lunch”
  3. Timer pauses work, starts tracking break
  4. Relax without guilt - it’s tracked!

12:30 PM - Afternoon Session

  1. End lunch break - tap “End Break”
  2. Start next task: “Review social media analytics”
    • Tap ▶️ play icon
    • Work on analyzing Instagram and Twitter data

1:15 PM - Interruption Handling

  1. Urgent Slack message arrives: “Website is down!”

  2. Pause current task:

    • Tap ⏸️ pause icon on current task
    • Time saved: 45m worked on analytics

  3. Add emergency task:

    • Tap + button
    • Type: Fix website outage [??] (unknown time)
    • Tap ▶️ immediately to start

  4. Work on emergency:

    • Contact dev team
    • Monitor status
    • Resolve issue

  5. Complete emergency (1:45 PM):

    • Tap ✓ checkbox
    • Actual time: 30m
    • Add note: “Database connection issue. Resolved by restarting service.”

1:45 PM - Resume Previous Task

  1. Continue “Review social media analytics”

    • Find paused task in list
    • Tap ▶️ to resume
    • Timer continues from 45m

  2. Complete analytics review (2:00 PM):

    • Tap ✓ checkbox
    • Total time: 1h 15m (estimate was 1h)

2:00 PM - Scheduled Client Call

  1. App reminds you: “🔔 Client call - ABC Corp in 5 minutes”

  2. Prepare for call (check notes in task)

  3. Start call task:

    • Tap ▶️ on “Client call - ABC Corp”
    • Join call
    • Discuss project requirements

  4. During call - Take notes:

    • Keep app open
    • Timer running
    • After call, tap task to open
    • Add notes: “Client wants 3 revisions. Deadline: Friday. Budget approved.”

  5. Complete call (2:30 PM):

    • Tap ✓ checkbox
    • Time: 30m (as estimated)

2:30 PM - Add Follow-up Tasks

  1. Based on client call, add new tasks:

    Tap + button, add:

    Design mockup v1 [3h] #client-abc #urgent

    Schedule for tomorrow:

    • Long press the new task
    • Select “Schedule for…”
    • Choose tomorrow’s date
    • Task moves to tomorrow’s list

  2. Add another follow-up:

    Send contract to ABC Corp [15m] #email #today

2:45 PM - Handle Small Tasks

  1. Quick task batch:

    • “Send contract to ABC Corp [15m]”
    • Tap ▶️, complete in 10 minutes
    • Tap ✓ to mark done

  2. Check email and respond (not tracked - in break mode)

3:00 PM - Unplanned Learning Time

  1. Decide to learn new marketing automation tool

  2. Add task:

    Learn automation tool basics [1h] #learning

  3. Switch to “Learning” project:

    • Tap project name at top: “Marketing Project”
    • Select “Learning” from dropdown
    • Add task appears in Learning project

  4. Start learning:

    • Tap ▶️ on task
    • Watch tutorials, take notes
    • Work for 1 hour

4:00 PM - Wrap Up Day

  1. Complete learning task:

    • Tap ✓ checkbox
    • Time: 1h

  2. Review today’s work:

    • Tap 📊 Stats icon
    • See daily summary: 
      📅 Today - November 4, 2025

⏱️ Total Time: 6h 45m
✅ Tasks Completed: 7
📊 By Project:
  - Marketing: 5h 45m (6 tasks)
  - Learning: 1h (1 task)

💡 Productivity: High
🎯 Estimate Accuracy: 92%

  3. Plan tomorrow:

    • Tap calendar icon → select tomorrow

    • Review scheduled tasks:

      ⬜ Design mockup v1 [3h] #client-abc #urgent (from today)
⬜ Monday morning routine [30m] (recurring)

    • Add 2 more important tasks:

      • Tap + button

      • Finalize Q4 budget report [2h] #urgent

      • Long press → Schedule for tomorrow

      • Tap + again

      • Review team performance [1h]

      • Schedule for tomorrow

  4. Tomorrow’s plan now looks like:

    Tomorrow - Tuesday, Nov 5
⬜ Monday morning routine [30m] - 8:00 AM
⬜ Design mockup v1 [3h] #client-abc #urgent
⬜ Finalize Q4 budget report [2h] #urgent
⬜ Review team performance [1h]

Total estimated time: 6h 30m

4:15 PM - End of Day Routine

  1. Check for any missed tasks:

    • Scroll through today’s list
    • Any incomplete tasks?
    • Reschedule if needed (long press → schedule)

  2. Add quick wins for tomorrow:

    Check and respond to emails [20m] #quick-win
    • Schedule for tomorrow 8:30 AM

  3. Sync data:

    • Settings → Sync → Manual Sync
    • Or wait for auto-sync
    • Confirm: “✅ Synced successfully”

  4. Close app

    • All data saved
    • Ready for tomorrow!

Real-World Usage Patterns

Pattern 1: The Time Blocker

Create projects by time of day:

📁 Morning Deep Work (8-11 AM)
  ⬜ Most important task [2h]
  ⬜ Secondary priority [1h]

📁 Midday Admin (11 AM-1 PM)
  ⬜ Emails and messages [30m]
  ⬜ Quick tasks batch [1h]

📁 Afternoon Production (2-5 PM)
  ⬜ Implementation work [2h]
  ⬜ Meetings [1h]

📁 Evening Review (5-6 PM)
  ⬜ Wrap up [30m]
  ⬜ Plan tomorrow [30m]

Pattern 2: The Energy Matcher

Tag tasks by energy required:

High Energy (morning):
⬜ Strategic planning [2h] #high-energy
⬜ Creative work [2h] #high-energy
⬜ Complex problem solving [1h] #high-energy

Medium Energy (after lunch):
⬜ Meetings [1h] #medium-energy
⬜ Routine tasks [1h] #medium-energy
⬜ Email responses [30m] #medium-energy

Low Energy (end of day):
⬜ Filing/organizing [30m] #low-energy
⬜ Reading articles [30m] #low-energy
⬜ Data entry [30m] #low-energy

Pattern 3: The Context Switcher

Create projects by location/context:

📁 @Office
  ⬜ Team meetings
  ⬜ Collaborative work
  ⬜ Using office equipment

📁 @Home
  ⬜ Solo deep work
  ⬜ Writing tasks
  ⬜ Online research

📁 @Commute
  ⬜ Listen to podcasts
  ⬜ Review notes on phone
  ⬜ Plan day (voice notes)

📁 @Anywhere
  ⬜ Quick calls
  ⬜ Email responses
  ⬜ Short tasks

This guide covers everything you need to master Super Productivity on Android in 2025. Start with the basics, experiment with different workflows, and find what works best for you!

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